RECORDS

These record sheet formats and example pages are provided with the Isle of Wight Safer Food Pack. Their aim is to assist with record keeping.

Records, if used properly can form part of a ‘Due Diligence’ defence should you need it. These records alone do not form a ‘Hazard Analysis’, the remainder of the Safer Food Pack needs to be considered as well.

Any one of the examples or record sheets can be down loaded for your use. They are in PDF format. Forms could then be tailored to meet your specific need if necessary.

General Information

There is no legal requirement to keep records. However, once you get organised and develop a system, it actually takes very little time.

If someone complains to us about your premises or the food you serve, or alleges that you have caused food poisoning, an investigation by the Environmental Health Food Section could ensue.

The obligation is on you to prove that you are doing everything in a safe manner and all hazards have been identified and controls are in place and are being monitored.

Records will act in your defence to help prove you are controlling the hazards. Records will also notify you sooner rather than later if something is going wrong, for example a fridge which needs attention.

Notes which confirm how and in what way any faults with equipment, or undercooking/reheating of food, (both of which could lead to food poisoning bacteria surviving) were dealt with will indicate that you are in control.

Staff must be made aware of the importance of controls and why records are needed. Any member of staff can be held responsible if they fail to follow your instructions to carry out controls.

Businesses are under increasing pressure to have a documented food hygiene policy and adequate records to confirm the controls identified in that policy are in place and working properly.

You can download and print your own copy of the following forms and information by clicking on any of the links shown below:-

Training

Food Deliveries

Storage

Cooking/Reheating

Cleaning Schedule

Pest Control

Complaints

Monitoring

These downloads are all in Adobe PDF format and require the Adobe Reader for you to be able to view and print them.

If you do not yet have the Adobe Reader and need to download it then go to...

Adobe Reader Download It is FREE!